Maker Info + Vendor Agreement 2017-02-09T04:27:24+00:00

Bloem Market is a handmade event that has been created and is hosted by Sun River Gardens. We invite local artisans + crafters to showcase and sell their beautiful handmade goods. All goods must be handmade or created by you in order to be sold at our market.

This is a juried market. What does that mean to you? We like to keep it fresh + new! Not all vendors who apply to our market will be accepted.   While looking through the applications we will be choosing a few makers from each category of items. Example: If you sell hair bows, we will only choose 1 or possibly 2 makers to sell bows at the event.  

Market Date & Time:

February 10-11 (Friday + Saturday) from 10AM-6PM each day

Market Location:

Sun River Gardens – 1248 N. State Street Orem, UT 84057

Market Contact:

Tanya Engh | tanya@sunrivergardens.com

 

 

 

 

VENDOR AGREEMENT

Please read through the Vendor Agreement below and if you agree to all terms then >> CLICK HERE << to submit your application.

 

 

 

BOOTH INFO

The space provided to you gives you the space of a standard folding table (6’x3’). You are responsible for providing everything you’ll need. That includes display wares such as tables, mirrors, lighting, extension cords, décor, etc. We suggest taking advantage of vertical space to get the most out of your booth space. If you need power, or have any other special requests such as needing to be near another vendor, please specify after you have received notification of acceptance. As always, we will do our best to accommodate. All requests are on a first come, first serve basis.

Send all requests to: tanya@sunrivergardens.com

CENTRAL CHECK-OUT

Central check-out is provided at the show. This means that you do not need to be stationed at your booth during the event. If you wish to attend the show and man your booth at any time, please feel free to do so. We will need to be notified of your decision prior to the event.

We accept cash, check, and all major credit card payments.

Sun River Gardens does not take a percentage of vendor sales for offering this amenity.

 

STOCKING

If you are not staying at your booth during the event, Sun River Gardens will take care of keeping your booth neat and tidy during the market. But if your booth needs to be re-stocked at anytime, that will be the responsibility of you, the vendor.

If we notice you are running low or on certain goods or hear customers requesting more of an item, we will do our best to notify you.

 

LABELING/VENDOR ID’S

Vendor ID’s + Price of Good must be included on all goods sold at the market. (ie. AA01 $5)

If you regularly attend shows that require you to have a Vendor ID, please feel free to request that Vendor ID. All vendor ID’s are given on a first come, first serve basis. We will do our best to accommodate your request. We will ask that you submit your ID following acceptance to the show. If you do not have an ID, we will issue you one prior to the show, just let us know!

LABELING: Please make sure the labels/tags are large enough to be seen quickly at our registers, and that they are firmly attached to your item. If both price and vendor ID are not attached to the item or not legible, credit for the sale may be withheld.

ONE-WORD DESCRIPTIONS – Optional (but highly recommended!)

IF you would like a more accurate idea of what sold at the market, then take advantage of adding a one-word description to your product labels. Upon doing so, we will need this list of those one-word descriptions to add to our Bloem Market registers. This list needs to be provided to us 1 week prior to the show. Deadline for inventory lists is February 2nd, 2017. Please have every single item clearly marked with a price, a one-word description of your sellable goods, and your vendor ID. (ie. AA01 Soap $5)

Send all ONE-WORD descriptions to: tanya@sunrivergardens.com

Send over your requested Vendor ID to: tanya@sunrivergardens.com

LIABILITIES

We do our best to keep your items safe. However, in the event that something goes missing or is broken, we cannot be held responsible.

We do not anticipate theft, but if you witness suspicious behavior, to protect yourself, please notify Tanya, Traci, or one of the many other Sun River Gardens staff members on site during the days of the market.

Sun River Gardens and The Bloem Market are not responsible for any customer resolutions for handmade goods sold at the event.
Sun River Gardens and The Bloem Market are not responsible for any lost, stolen, or damaged goods.

 

ADVERTISING

POSTCARDS: Following your acceptance to Bloem Market, we will send you a batch of postcard flyers to share with your local customers, friends, and family. You should receive your postcards no later than 2 weeks prior to the event. We will also send out digital versions that can be used to share online on your social media accounts.

SOCIAL MEDIA: Be sure to take advantage of social media- Facebook, Instagram, websites and blogs. #SpreadTheBloemLove on @bloemmarketgoods @sunrivergardens

GIVEAWAYS/VENDOR SPOTLIGHTS: Upon acceptance, we ask that you send one photo in that will be used to advertise for the show. This is not required, but strongly helps market you as the shop owner, and us as a market. We will use this photo on our website, Instagram, and Social Media accounts. When sending in the photo, give a brief description of the item for us to use. Also, when submitting the photos keep in mind that the more simple the photo the better. White backgrounds + good lighting really help your items stand out.

GIVEAWAYS are done on both Sun River Gardens and Bloem Markets Instagram feeds (@sunrivergardens + @bloemmarketgoods). If you have done giveaways before, then you know how strong of a reaction you receive from customers. Giveaways are a great marketing tool. This type of advertising is highly recommended.

If you would like to be apart of our Instagram giveaways, please send a square pic of the item you will be giving away, by Jan 30. White background please, simple is key! Then you will bring that item to the set up day of the market. Please no mailing your items before hand.

If you already know that you are interested into opting into giveaways, please contact: tanya@sunrivergardens.com

 

COST TO BE A VENDOR

  • No Application Fee!

 

  • No Commission Fee!

The Bloem Market is a two-day event for vendors and customers. There is a $85 space reservation fee per vendor. This fee reserves your space at the event, and helps us with preparation costs, behind the scene details, and marketing costs. On the same day that the agreement has been sent out, each vendor that was accepted will also be receiving an invoice for the $85 space reservation fee.

The fee is due up to 1 week after you are accepted. (January 15th – January 22nd 2017). If we do not receive payment by the requested date, you will lose your space in the market.

The space reservation fee can be paid one of three ways: By mailing cash or check, or by credit card using the secure link provided in the invoice. The secured link is offered through Square. Please note: If you choose to pay with credit card, a $2.50 fee will added, making your total $87.50.

If you are paying with check, please make the check payable to Sun River Gardens, then mail/drop off to the following address:

Sun River Gardens 1248 N. State Street Orem, UT 84057 (make sure to note on your check that you are a Bloem Market vendor and include your Vendor Name)

If you are paying with cash, then please mail off to the above address, but remember to include your name and your Vendor Name in the envelope.

If you decide after you are accepted not to sell at Bloem, the space reservation fee is refundable up to 1 week prior to the event, making the deadline for cancellations February 2nd, 2017.

Vendor fees are non-refundable after February 2nd at midnight.

 

TAXES

All selected vendors must complete a W-9 and submit it with their application. If you’ve already submitted one to us we’ve still got it on file.

Sales tax will be collected and paid by us for all the items sold.

Need a W-9 form? Find it here: http://www.irs.gov/pub/irs-pdf/fw9.pdf

 

SET-UP/TAKE DOWN

The set-up time for the event is very important. We require that you arrive at Sun River Gardens 2 hours prior to the start time of the event (8AM).

All set-up must be completed 30 min. prior to the start of the event (9:30AM finish).

Take-down is also mandatory at the scheduled end-time of the event. Take-down is not required if shoppers are still present after the scheduled end-time, but if you need to take down while customers are still present, please feel free to do so. The scheduled date/end time of the event is Saturday, February 11th at 6PM.

 

SUN RIVER GARDENS RESPONSIBILITY

  • We will do vendor spotlights on our blog and social media pages.

  • Bloem Market postcards will be handed out at the Sun River Gardens store front and at other local businesses around town.

  • Sun River Gardens provides postcard flyers to attending vendors

  • We provide central-check-out to all customers.

  • Easy on-Site parking for vendors and customers

  • We will watch over and keep your booth tidy

  • You will receive a spreadsheet of your items sold, and we are as accurate as possible with this.

  • We have restroom facilities, baskets/carts for shopping, and bags for purchases.

  • A list of sales and a check will be prepared and mailed 7-10 business days after the market. We can only give credit for sales that have a written invoice and cleared payment associated.

  • Vendor checks are mailed unless other arrangements are made. We will verify your address before mailing, but if a check is lost or needs to be canceled for any reason, Sun River Gardens/Bloem Markets banking provider- Central Bank adds a $25 stop check fee that the vendor will be responsible for.

 

VENDOR RESPONSIBILITY

  • It is not required, but help with marketing the Bloem Market by advertising on your social media accounts and/or blogs is important for your success and the markets.

  • Clearly mark and label all goods to be sold at event with your Vendor ID, Price, and One Word Description

  • Re-Stock booth when needed

  • All booth items needed to set up are vendors own responsibility

  • Vendors are responsible for responding to any resolutions that come about from the Bloem Market.

  • Vendors are responsible for reporting all sales tax on items sold at Bloem Market

  • Vendors are responsible for providing One-Word inventory lists by Feb. 2nd 2017

  • $85 Space Reservation Fee is due no later than Jan. 22nd, 2017